I’ve been aware of the ‘Users’ option in the WordPress settings for many years. I looked into the facility when setting up the Multiphasic Phylarological University (a site that, unfortunately, I’ve never been able to find enough other interested parties to actually get off the ground). But, although I’ve added other users as ‘Contributors’ to Wibble in the past — and have even hosted a guest post by Patricia — I’ve never been given such access to another’s site so I could see it from that side.
Until recently, that is, when Bella of thoughtsnlifeblog invited me to be interviewed for her own blog. We discussed how to allow me to proofread the post prior to it being published (I’m a bit of a stickler when it comes to eliminating typos; it’s the pendant in me, you see). And I realised that the ideal way to do this would be for her to add me, temporarily, as a ‘Contributor’ to her site so that I could check through the post. And so, that’s what we did. And it worked (almost) flawlessly. Bella added me (via Users > Add New > Contributor); I got an email inviting me to accept, and, once I did, I could then visit https://thoughtsnlifeblog.com/wp-admin/§ and create draft posts on her site.
So, naturally, being a blogger and all, it occurred to me to create a blog post about my experience, in the hope that it might be of interest to those who aren’t familiar with the WordPress ‘Users’ facility. It’s my impression that there are a great many of folk in that situation. Although, of course, there are those who already use it to create content collaboratively, the vast majority of WordPress blogs I’ve visited over the years have each clearly been created by just one person.
There’s a wonderful community here, and the ‘Users’ feature enables us to work together. I suspect that the only thing stopping us may simply be an unfamiliarity with this useful feature.
More information
All WordPress bloggers already have experience of the ‘Administrator’ user role (that’s what we all have by default), and almost certainly the ‘Follower’ role, too. But the other three (‘Editor’, ‘Author’ and ‘Contributor’) are, I suspect, pretty much unknown territory for many of us.
- Administrator:
ThereCanShould Be Only One - Editor:
Has access to all posts and pages - Author:
Can write, edit, and publish their own posts, and can upload media - Contributor:
Can create and edit their own posts but can’t publish them, nor upload media - Follower:
Can read and comment on posts and pages
For more details on user roles, visit ‘Invite People to Your Site‘.
Would You Like to Play a Game?
If you would like to have a play with this feature yourself, just let me know using the form below, and I’ll set you up as a ‘Contributor’ here on Wibble. And who knows; maybe you’ll create a post that I’ll beg you to let me publish!
§ If you follow this link you’ll almost certainly see a page that tells you “User [your username] Cannot Access the Dashboard Requested” (unless of course you do happen to be a user on Bella’s site!) — I left that link in there to let you see what happens when you try to access the admin section of a site you don’t have permission to use, just in case you might be interested.
I would be interested to know what people see with that link too?. I hope it is not what I can see as that would worry me some what.
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I assume you’re talking about this link, Bella. Fear not: anyone who’s not a user on your site will see the same as you currently see on this link (the admin page on ‘Wibble’)…
… play the game I offer you above, and see the difference in that second link for yourself :)
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😉🙃😶 you are too smart for ne
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When I clicked the above admin link I got the following error message:
“User herbthiel Cannot Access the Dashboard Requested
You are logged in as “herbthiel” and do not have the necessary privileges to access the dashboard for “ThoughtsnLifeBlog”. If you are not “herbthiel”, please log out, and log back in with your username. If you are “herbthiel” and you need access, please ask an administrator of the site to invite you.
If you reached this screen by accident and meant to visit one your own sites, here are some shortcuts to help you find your way.”
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Great thank you
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Thanks for confirming that, Herb! :)
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You’re welcome.
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I should actually add my experience of the contributer user role. It is pretty easy to set up. Both author and contributer can work on one post but not at the same time. In terms of the WP admin setup. On the posts tab I see me, everyone. Where everyone will then show my one contributer. I made a mistake when I scheduled part one of the interview and left Pendantry as the author. Not used to collaboration on WP. I enjoyed the learning something new ( well new to me). I wasn’t even aware WP allows us to this. It is one for future use for sure. I feel there maybe more hidden gems that WP offer, that I probably don’t know exist.
Thanks Colin .😊
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Thank you for chipping in with your experience, Bella!
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😊
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My son has used collaborative authors quite a few times on his blog but I am not sure how I feel about doing it.
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I’m interested in hearing why you feel that way… ?
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I really don’t know, exactly. Years ago a group of us had a blog together. I don’t know.
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Oh. Rats. That’s no much help :)
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Sorry. I agree with thoughtsnlifeblog that you have to be pretty comfortable with the other person(s). Maybe that’s it. Anyone I’ve ever asked to do a guest post has been someone I know personally or have been acquainted with for a long time.
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I’m not asking you to do a guest post, though. I’m just offering you the opportunity to get acquainted with the mechanics of it so you’ll feel more comfortable doing so, should someone ask you to create a guest post :)
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Yeah I get the unsaid resistance. I think one has to be quite comfortable with the other blogger. I admit I was nervous, but it turned out okay
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Oh, well, thanks for that. You are always very helpful and knowledgeable about all things WordPress it seems but in this case, I have done it before.
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😊 i think you are referring to pendantry not me. I am still learning.
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Yeah, sorry I wasn’t clear. There is a lot of knowledge to be had here.
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😊
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This is so cool to know!!! Had no idea of this feature :)
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So… can I expect an email that advises you’ve signed up for my game?
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You know, truth of this moment – I don’t know what my resistance is :)
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It scary because it is unknown. But actually it us quite safe. But there needs to be a NEED. If there wasn’t a need I would not have tried. But it is certainly interesting.
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You worded it perfectly for me dear Bella 💛 I am perhaps only resisting putting the time, as it is my need currently to be able to choose less and less to do (saying this humbly Pedantry friend 🙏🏼 because I do find the invitation interesting)
I loved to know how you both were able to take a look at the interview together before it got published because of this feature, no surprises that way.
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Interesting.
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Thanks for playing the game, dumbestblogger! Would you care to share your experiences with it, for the benefit of those who might be hesitant (like Pragalbha)?
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I haven’t had much of a chance yet, but I’ll share when I do!
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I look forward to hearing your thoughts :)
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I’ve done that a while back (be a contributor, or maybe it was even an author position) and it was quite easy to navigate. I think it’s a really cool feature, but one that I didn’t find much use for on my blog. Like Herb, I think that I’m just protective about my own space. It’s not that I don’t trust others (as you can limit their abilities), it just would feel like a violation of intimacy… somehow. But, if I had an idea for a blog post and someone would be eager to write, it’s a good feature to keep in mind.
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That’s interesting. Could you expand on that?
As a ‘Contributor’ user on Bella’s site, I have (very limited) access to her administration dashboard:
So aside from a couple of trivial bits of information (that I wouldn’t have even looked at but for this comment here) there’s really nothing that I can see that matters. There’s certainly nothing personal in there at all.
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My blog is my blog. SOme people refer to them as their “babies.” While I don’t think it’s like that, I am very protective of my space. I feel as if I was to share it with others, it would no longer really be mine…
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I heard there was another way to collaborate on WP without letting the person into the admin space. Have never used it though so I have no other info.
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Interesting, I’ve not heard about that (I assume you are referring to WordPress.com, not ‘WordPress’ of the .org variety). It’s a pity that you have no more info… I’ll do some digging, and see what I can find out ;)
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I’ll play anyones gameI’m only here for the fun
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Spread Laughter Today
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Excellent! Thanks for joining in, Mr. Ohh! I’d be grateful if, once you’ve had a chance to ‘play’, you’d drop by here again to let us know your thoughts about the experience. I’m keen to try to get others to play, too :)
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You can always count me in
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